Office Manager / Operation Manager / Executive Assistant Nguyễn Bội Trinh | ứng viên tìm việc Bất động sản tại Hồ Chí Minh

Tên trường: HUFLIT University

Giai đoạn: 2005 -2008

Tên khoa: BA

Địa chỉ: Hồ Chí Minh

Ghi chú học tập: Business Administration

Tên trường: HCMC Economics University

Giai đoạn: 2009 -2012

Tên khoa: Certificate

Địa chỉ: Hồ Chí Minh

Ghi chú học tập: Economic Intensive Course - CFVG

Tên trường: University Of Bolton – Branch In Vietnam

Giai đoạn: 2012 -2015

Tên khoa: Mba

Địa chỉ: Hồ Chí Minh

Ghi chú học tập: Master in Business Administration

Tên trường: Ho Chi Minh City Economic University - Cfvg

Giai đoạn: 2009 -2012

Tên khoa: Certificate Of Economic Intensive

Địa chỉ: Hồ Chí Minh

Ghi chú học tập: Economic knowledge

Tên trường: Ho Chi Minh City National University

Giai đoạn: 2008 -2011

Tên khoa: Certificate Of Senior Specialist In Economic

Địa chỉ: Hồ Chí Minh

Ghi chú học tập: Economic knowledge

Tên trường: Vietnam News Agency Journalism Foreign Language Center

Giai đoạn: 2007 -2010

Tên khoa: Certificate Of English Interpreting

Địa chỉ: Hồ Chí Minh

Ghi chú học tập: Interpreting & translating skills : English - Vietnamese - English

Tổ chức: Bl Service Co., Ltd.

Giai đoạn: 03/2009 -01/2010

Hình thức làm việc:

Chuyên môn: Create the business plan and strategy of virtual office & franchising; -Liaise with clients and authorities for business management… -Manage sales planning & development; Handle contracts negotiation & review; Prepare budget & expenses planning; -Work with finance and IT issues for the proper identification, development and distribution of the PABX time counting & report system; -Process with human resource functions, like: job posting, interviewing, candidate screening… in the service offering candidates for oversea clients and company itself… Achievement:Completely set up the company, recruit and train all employees to operate the company smoothly and achieve sales target.

Tổ chức: Essar Việt Nam Steel Corporation

Giai đoạn: 02/2008 -03/2009

Hình thức làm việc:

Chuyên môn: - Translate and participate in preparation of project documents, especially commercial & technical bidding package; -Provide interpretation for all meetings & conferences; -Arrange management meetings and be responsible for issuing notices regarding date, time and venue of the meeting in a timely manner and take minutes as required; -Act as the organizer and key accountant for company’s Trade Union; -Support in marketing & administrative works related to project; -Assist all other functions of Vice President in charge of project; -Arrange Vice President’s traveling schedule, internal & external meeting presentation; -Manage all communication (written and telephone communication) coming to the Vice President’s office; Achievement:Contribute in the whole process of preparation of a complicated project document system, which consume a year time.

Tổ chức: Pacific Consultants International Company

Giai đoạn: 02/2006 -02/2008

Hình thức làm việc:

Chuyên môn: - Be translator & interpreter for all documentation and meetings among consultant – investor - contractors; -In charge of meeting recording and minute of meeting preparation; -Be responsible for processing report monthly; -Manage the administrative and personnel matters at the side office (paper work for filing system; reception, security, cleaning arrangement…); -Be responsible for applying Visa and Work Permit application for Resident Engineer; -Assist in building and maintaining excellent relationships with the investor and contractors; -Co-ordinate and provide supports to other departments in respect of business implementation, management, development issues; Achievement:Successfully support for the start and end of a Package for a big project named “Hochiminh City Water Environment Improvement Project”

Tổ chức: Branch Of Bach Dang Construction Corporation In Hcmc

Giai đoạn: 08/2005 -02/2006

Hình thức làm việc:

Chuyên môn: - Provide secretarial / administration support; document management; -Prepare reports, presentations and correspondences; -Be interpreter & translator for bidding documents, specific is project of HCMC Environmental Sanitation – Nhieu Loc Thi Nghe Basin; -Handel the incoming & outgoing communications; -Manage all material & equipments in the office; Achievement:Complete all documentary works and assist on the winning of the bid for Ho Chi Minh City Environmental Sanitation Project (Nhieu Loc – Thi Nghe Basin)

Tổ chức: Nguyen Vu Investment Jsc – Management Unit Of Centre Point Building

Giai đoạn: 01/2010 -11/2010

Hình thức làm việc:

Chuyên môn: 1.Building Operation: -Set up and develop the policies, regulations and procedures which maintain smoothly running of all services. -Set up the operation plan & budget for whole year (percentage occupied, cost & expense, manpower resource…); -Take care of tenants in dealing with and satisfying tenants’ demands, requirements, conflicts, questions & complaints; instruct tenants on building operation rules & regulations; -Arrange proper filling system for all tenants database in details; -Assure the logical operation of building facility and procedures on parking, security, fit-out, M&E, maintenance, cleaning…; -Develop the customer care team with proper training courses; -Receive customers from sales & agencies, take them for the view, follow up and keep track until the offer letters and contracts are done; -Co-ordinate with marketing department to update market information for Managing Director’s information, prepare sales reports/logistics and provide efficiently services to customers; 2.Business Supports: -Liaison, build and maintain relationships with local authorities in Vietnam (Authority of Police Force in Phu Nhuan District, Customs Offices, Immigration Offices, etc.); -Co-ordinate with press agencies and assist Managing Director in advertisement (on TV HTV channel, articles on Vietnam News Weekly magazine; printing brochure; mail campaign…); -Assist Managing Director in recruiting and HR relevant issues; -Select and manage the reporting information from other department effectively and promptly in order to help Managing Director to easily clarify and solve the matters; -Screen and translate incoming correspondences / documents / contract and prepare for Managing Director’s consideration as well as to follow-up the implementation of information and communication for the organization; -Manage the flows of outgoing correspondences (drafted by Managing Director/other departments/ to be approved and signed by Managing Director) presented to Managing Director / Authorized Personnel(s) for signature, ensure grammatical accuracy, completeness, formatting and adherence to administrative procedures established in company’s administrative manuals and in complying with regulations of Vietnam; -Follow up the company’s legal documents; -Co-ordinate and provide supports to other departments in respect of business implementation, management, development issues, based on mutual respect and act as central influence to provide feedback from company’s members to Managing Director for his consideration and to ensure a fare & working environment within the organization, to happy teams as well as tenant themselves; Achievement:Contribute and revise the whole guidelines, procedures system applying in management leasing services for tenants in the building. Support sales activities for agency and marketing department to reach fully occupied of leasing space.

Tổ chức: Bureau Veritas Vietnam

Giai đoạn: 11/2010 -now

Hình thức làm việc:

Chuyên môn: 1.Executive assistant: -Undertake and implement efforts, which bring continuous improvement to Country Chief Executive office management in the company, including screening & briefing documents before submitting for signature and approval, contract review, file management, meeting organization…; -Review & approve requisitions for travel, car using & expense settlement for employee, transporters in accordance with approved policies & authorization by the Country Chief Executive; -Provide administrative support to the management such as visa, resident permit, transportation, hotel accommodation, house leasing; -Work in a cooperative and team based manner with other Department Heads and staff members to ensure coordination of activities, high quality outputs and high level of communication across all departments; -Arrange all travel requirements of Country Chief Executive as well as to assist the Country Chief Executive’s local and overseas guests/customers/partners including visa, transportation, travel arrangements, flight and hotel reservations as required; -Implement all other functions and responsibilities of an executive assistant to the Country Chief Executive. 2.Purchasing Management: -Recommend to the management the procurement review of related policies and procedures, which maintain internal control while surveying, purchasing and facilities management; -Implement & administer the company’s purchasing policies and procedures, in particular, supervise purchasing processes for the company; -Be responsible for company’s office support services plan; -Doing research and recommend to the management the key vendors and office support services, which insure that the company will get the best prices and saving cost; -Maintain a highly communicative and positive relationship with the suppliers; -Provide services to line managers by way of recommendation or direct support for ordering, budgeting and paying processes. 3.Business support to the management: -Support to the management in organizing the company’s business events (identify necessary facilities for the function, co-operate with venue vendors and relevant departments to get well preparation for the events, etc.) – such as: Vietfish 2011 Event, Workshops for all Departments, AmCham Membership…; -Prepare and handle office management like: office leasing, office renovation, office moving; etc for offices in HCMC and Hanoi areas; -Other duties as required by the Country Chief Executive. Achievement:Re-engineer the procurement process for all departments. Organize successfully the biggest event - Vietfish 2011. Locate and moving smoothly the new office in Hanoi. Renovate the Hochiminh office.